Are you questioning “why is my PowerPoint file too giant?”
PowerPoint shows can simply enhance in dimension over time. As you are including extra video, photographs, audio, and slides, the file dimension will enhance as nicely.
I’ve usually discovered myself hitting my e-mail attachment restrict when sending PowerPoint shows to others. I might put it in a Dropbox share or add it on-line, however the actual downside is that the presentation ought to be downsized first.
Fortunately, there are some good strategies that’ll assist you to cut back the scale of your presentation information. On this tutorial, I am going to stroll you thru a number of ideas and tips to cut back your PowerPoint file dimension.
Be taught these abilities to assist cut back the scale of your PowerPoint information—your purchasers and collaborators simply would possibly thanks for it.
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Fast Methods to Scale back Your PowerPoint File Measurement (Watch & Be taught)
On this fast video, I am going to educate you my strategies to cut back PowerPoint file sizes. I am going to stroll you thru, step-by-step, a number of ideas that assist you to compress and optimize your PowerPoint shows. The following pointers will assist you to trim a file earlier than you share it with others.
Learn how to Scale back You PowerPoint File Measurement
Miss any of the information within the video, or desire a written model of those steps? Take a look at the directions beneath to seek out out extra about tips on how to cut back your PowerPoint file dimension.
This tutorial was created utilizing the macOS model of Home windows 365. When you’re utilizing a unique working system or a unique model of home windows, your steps could also be barely totally different.
Be taught all about compression strategies and different methods to rapidly shrink your PowerPoint PPT file dimension down. Earlier than we get began, the template I’ve chosen to work with on this tutorial is Agio PowerPoint Presentation from Envato Parts. It is a premium template with some nice options I believe you may actually get pleasure from.
Now, let’s discover ways to cut back your PowerPoint file dimension:
1. Compress Chosen Photos in PPT File
Photographs are simply one of many largest elements of most PowerPoint shows. Compressing them can lower the scale of your PowerPoint file.
Typically, I discover myself pasting photographs right into a presentation from all around the net, on my laptop, and utilizing built-in graphics. As I am doing this, I am usually bringing giant picture information into my PowerPoint with out considering of how the file dimension impacts my PowerPoint file. That may make for a fast and fluid design course of. Nevertheless it’ll go away you with some cleanup wanted.
To get began with picture compression, choose a picture within your PowerPoint PPT file. On the ribbon, you may see a Image Format tab. Click on on this tab, after which discover the Compress Photos possibility.
After you have chosen the Compress Photos possibility in PowerPoint, you may see a brand new pop-up menu to tweak the compression settings for the chosen picture.
On this menu, there are two key settings to double verify:
- Be sure that Delete cropped areas of images is ticked. This removes any pixels that we have already cropped out of a picture. Understand that this prevents you from re-cropping the image to incorporate these pixels afterward.
- Set a Decision on the low-end of the choices, equivalent to 96 ppi to actually cut back the constancy of photographs and cut back the PowerPoint PPT file’s dimension.
When you’ve obtained a number of key, giant photographs that you simply need to compress, use this characteristic as a place to begin to downsize your presentation file.
2. Compress All Photos in Your PowerPoint
Now that we have realized the worth of compressing photographs, let’s discover ways to batch compress each picture in a presentation.
As soon as once more, we’ll be engaged on the Compress Photos menu. With a picture chosen, go to Image Format > Compress Photos. On this menu, the choice reads Apply to: All photos on this file. This has the identical impact and can downsize your photographs.
Watch out when utilizing this characteristic! It will definitely cut back the scale of the photographs in your PowerPoint PPT file. Just remember to aren’t completely eradicating any cropped areas of photographs that you’re going to need to re-use.
3. Save Your PowerPoint in a .zip File
When you’ve saved your PowerPoint slides, it helps to compress them into .zip information. It is a built-in characteristic on Mac, and it’s very helpful if you wish to share your PPT slide decks with others.
While you save your file, navigate to the folder the place it’s contained. Proper-click on the file, and also you’ll see a dropdown menu seem with an array of choices. The one you’re on the lookout for is labeled Compress, adopted by the identify of your file.
Click on on it, and macOS will bundle your PowerPoint file right into a compressed .zip file. This streamlines sharing by lowering your PowerPoint file dimension.
4. Hyperlink to Movies in Your Presentation
Many shows will embrace video information so as to add some selection to the presentation. However the way you add them will actually have an effect on the scale of your completed PowerPoint file. One other choice to shrink your PowerPoint file dimension is to hyperlink to multimedia objects, as an alternative of embedding them within the file.
To start inserting a video in your laptop into your PowerPoint file, go to the Insert tab on the ribbon and click on on Video > Film from File.
In PowerPoint, there are actually two methods to incorporate video information in your presentation:
- Insert the video instantly into the PowerPoint file itself.
- Hyperlink to the video file.
Each of those choices will place a video on the PowerPoint canvas, however in very other ways. Inserting the video will embrace it as part of the PowerPoint file. It is truly bundled within the PowerPoint file. So, you’ll be able to ship it to anybody and the video will play.
To hyperlink to the video, browse to the place the video file is saved. Click on the Choices button within the decrease left nook and select Hyperlink to File to insert the video within your PowerPoint file.
Linking to the video references the unique file and easily hyperlinks to it. Mainly, you are making a reference to the video file as an alternative of including it to your presentation file.
The draw back to this strategy is that in case you hyperlink to your video and ship your presentation to another person, the video will not play appropriately. PowerPoint might be on the lookout for the video on the native system as an alternative of contained in the PowerPoint file.
Ideally, your video is hosted someplace on-line, like YouTube. So, you neither must embed the video in your PowerPoint file, or hyperlink to it in your laptop.
5. Use the Insert Tab to Add Photographs
Photographs are one of the simplest ways to carry your PowerPoint slides to life. But when it’s essential to cut back PPT file dimension, generally they’ll trigger you bother.
However that doesn’t imply you need to go away photographs out of your slide decks. You should utilize a unique method so as to add them to your slides and revel in smaller file sizes.
While you use a PPT template, chances are you’ll discover you can drag and drop photographs proper onto your slides. That is the simplest – and quickest – method so as to add photographs to your slides. Nevertheless it additionally has a value in file dimension.
Photographs that you simply drag and drop onto slides aren’t compressed in any respect. For one or two photographs, this doesn’t matter. However in case you’ve obtained a completely illustrated deck, your file dimension can rapidly get uncontrolled.
To assist with this, attempt utilizing PowerPoint’s Insert tab so as to add photographs.
Engaged on a slide, go to Insert up on the ribbon. Then, select Photos > Image From File. Browse to a photograph that you have saved. Click on Insert so as to add it to your slide.
This manner, PowerPoint compresses and reduces the scale of any photographs that you simply add to your slide deck.
6. Share PPT Slides in PDF Format
Let’s face it. PowerPoint slides are constructed for sharing. That implies that it’s essential to know tips on how to cut back PowerPoint file dimension at each alternative.
On the similar time, you want those that you share slides with to have the ability to learn and look at them on any system. Thankfully, these two targets could be simply completed on the similar time.
By saving a PPT deck as a PDF file, you’ll be able to see tips on how to compress PowerPoint file dimension quick. Plus, PDF information could be learn on nearly any system. In addition they take up much less file house than a .ppt or .pptx file. They show your slides with out the format settings that PowerPoint provides.
While you click on Save As to avoid wasting your slide deck, select PDF from the File Format dropdown. In moments, your slide deck might be in a flexible, minimally-sized format you can share far and extensive.
7. Scale back Embedded Characters
When you concentrate on tips on how to compress PowerPoint file dimension, fonts are a giant a part of it. You might use customized fonts in your work, and it’s essential to make sure that different customers can see them. That’s true even when they don’t have the fonts put in on their laptop.
Thankfully, there’s a simple repair. This helps you cut back PPT file dimension quick. Working in PowerPoint, go to the PowerPoint > Preferences menu on the macOS menu bar. Beneath Output and Sharing, click on Save.
By default, PPT embeds fonts in order that they’re at all times seen. However utilizing this setting could make your PowerPoint information bigger.
Verify the field subsequent to Embed Fonts within the File, and eventually verify Embed Solely the Characters Used within the Presentation.
Now, by default, whenever you save PPT decks with customized fonts, they received’t take up a lot additional file house. That is tips on how to cut back PowerPoint file dimension rapidly.
8. Use Charts and Embedded Objects as Photographs
PowerPoint presents a wide range of methods to drag in additional information in your spreadsheets. These can embrace Excel charts, graphs, and way more. However by linking information on this method, chances are you’ll end up working with very giant information.
Bear in mind, illustrations like this show information. Their means to replace from the supply is helpful, nevertheless it will increase PowerPoint file dimension. As an alternative of including live-updating charts, attempt including screenshots or picture variations as an alternative. By altering charts and objects to pictures, it can save you file house instantly.
As soon as you have obtained the photographs saved, add them to your slides with the Insert menu. This protects house over dragging and dropping.
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Merely drop in your content material, and also you’re on the best way to essentially the most influence at minimal dimension. Be a part of Parts now.
5 Prime Templates to Scale back PPT File Measurement (From Envato Parts – For 2022)
These beautiful templates from Envato Parts make it straightforward to cut back PowerPoint file dimension:
1. Librario | PowerPoint Template
By no means surrender on type whenever you attempt to cut back PPT dimension. Librario is a spectacular PowerPoint template for any mission. Inside, you’ll discover over 150 slides in each format conceivable. These are unfold over 5 stunning colour themes. Grasp slide layouts make bulk edits easy. Plus, that helps cut back PPT file dimension too.
2. SENSASIONAL PPT
When you concentrate on tips on how to cut back PowerPoint file dimension, think about what you’re making an attempt to do. Possible, you need to share your slides with an viewers nearly. Which means giving them slide layouts they’ll be thrilled with. SENSASIONAL delivers, with 30 darkish and classy slides inside. Each factor is absolutely customizable, with drag-and-drop graphics.
3. Visualizm – Pop Artwork & Graffiti PowerPoint Template
Due to Parts, you’ll be able to add photographs and nonetheless cut back PowerPoint file dimension! Visualizm is a glossy, trendy template that can assist you do precisely that. With cool, grungy vibes, it’s straightforward to adapt to your subsequent mission. Customized placeholders allow you to add in content material with only a few clicks. There are even vector icons included for fast type modifications.
4. Station PowerPoint Presentation
Station is one other premium PPT template to cut back dimension and enhance design. It’s illustrated in memorable shades of pink and purple. They’re certain to seize viewers consideration. Every slide is totally customizable, with some that includes world maps and distinctive icons. A useful reference information is included in case you need assistance getting began.
5. Defender – PowerPoint Template
Think about tips on how to compress PowerPoint file dimension whereas nonetheless sharing loads of content material. A technique is to embrace minimalism. Fashionable and trendy, this design focuses on sharp contrasts and open areas. Defender is a first-rate instance, that includes 30 handcrafted slides. Grasp slides and picture placeholders make it straightforward so that you can construct wonderful slide decks.
Extra Prime PowerPoint Templates
At Envato Tuts+, we’re captivated with PowerPoint templates. They assist our readers save time and provides nice shows with out studying tips on how to do the whole lot on their very own.
We hold the perfect PowerPoint templates listed in our information, Microsoft PowerPoint Templates (Final Information to the Greatest PPT.) See much more of the perfect PowerPoint templates with these handcrafted picks:
Widespread PowerPoint Questions Answered (FAQ)
On this tutorial, you have realized tips on how to cut back PowerPoint file dimension. This is a crucial ability to avoid wasting disk house and make it simpler to share along with your collaborators. Scale back PowerPoint file dimension to be a thoughtful presenter and content material creator.
It is okay in case you nonetheless have questions after you cut back PPT file dimension. Let’s deal with 5 of the preferred PowerPoint questions:
1. What Are PowerPoint Layouts?
One technique to cut back PPT file dimension is to re-use related designs with solely minor modifications. PowerPoint layouts provide you with pre-built units of slide designs that prevent time.
Discover ways to use layouts with the assistance of this tutorial:
2. What Dimensions Ought to You Use For PowerPoint?
Dimensions describe the form and dimension of your PowerPoint template. Your settings matter as a result of they will assist you to cowl the display utterly. Selecting decrease dimensions may also assist you to cut back PPT file dimension.
Learn our tutorial to study extra.
3. How Do I Work With Photographs in Microsoft PowerPoint
Photographs are one sort of content material that may actually enhance your PowerPoint file dimension. It is essential to work with them fastidiously in order that your PowerPoint does not explode in file dimension.
Pairing this tutorial with what you have already realized helps you grasp tips on how to cut back PowerPoint file dimension. You will see choices that present you tips on how to compress PowerPoint file dimension by modifying photographs.
4. How Ought to You Present Knowledge in PowerPoint?
By no means create a slide that is chock full of knowledge and statistics in pure textual content format. As an alternative, lean on graphs charts to show the information in an intuitive method. PowerPoint makes this straightforward, and we’ll present you the way.
By the best way, mastering charts and graphs may also assist you to cut back PPT file dimension. While you use well-crafted visuals as an alternative of embedding information, your file dimension will actually profit. Find out how beneath:
5. Can You Export
Have you ever had points lowering PPT file dimension to the purpose you’ll be able to e-mail it? This is an concept: export it as a video, then add it to a service like YouTube.
Studying tips on how to cut back PowerPoint file dimension is usually a matter of working across the app. You’ll be able to export your PowerPoint presentation as a video, then use a web based platform to beat giant information. Find out how with this tutorial:
Be taught Extra About How To Use Microsoft PowerPoint
Professional presenters know that the work of studying is rarely carried out. They’re at all times sharpening their abilities and bettering their data. PowerPoint has so many options that it is inconceivable to know all of them.
You know the way to cut back PowerPoint file dimension to accommodate extra choices. Continue to learn by testing our useful resource, Learn how to Use PowerPoint (Final Tutorial Information.) Listed below are three prime tutorials to pair along with your new data of tips on how to cut back PowerPoint file dimension:
Make Nice Displays (Free PDF eBook Obtain)
We have got a useful praise to this tutorial, which is able to stroll you thru the entire presentation course of. Discover ways to write your presentation, design it like a professional, and put together it to current powerfully.
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Recap and Hold Studying Extra About PowerPoint
On this tutorial, I confirmed you some fast steps to cut back the scale of your PowerPoint information. Following these easy workflows will optimize your shows and hold space for storing to a minimal.
There is no purpose to cease studying PowerPoint now. Listed below are tutorials that can assist you continue to grow your presentation and PowerPoint abilities:
How did these tips cut back your information? Let me know within the feedback, or in case you’ve obtained any questions on tips on how to cut back your PowerPoint file dimension, be at liberty to ask.
Editorial Word: This tutorial was initially revealed on Could 1, 2017. It has been revised to make it present, correct, and updated by our workers—with particular assist from Andrew Childress.
